Three (3) personnel from the Internal Audit Service (IAS) of the Department of Public Works and Highways conducted on the Northern Samar 2nd District Engineering Office (NSSDEO) as regards the implementation of the Quality Management System (QMS) in conformance with the requirements of Department Order No. 22 and ISO 9001:2015 certification.
The IAS team that conducted the NSSDEO appraisal last September 2-3, 2019 were Ann Cel Bermudes, Christian Joseph Quimba and Vengie Moraca. As provided for in the memorandum issued by IAS Director Atty. Gliricidia C. Tumaliuan-Ali, the assessment covers aspects on Leadership, Organizational Profile, Planning, Operations, Quality Management System, Support Processes, Performance Evaluation, Procurement Management, HR Management, Financial Management, Information Management, Legal Services and Documentation Management.
The actual audit started with the Office of District Engineer headed by DE Ferdinand A. Briones, followed by Assistant District Engineer Charlito S. Carlobos and then the Procurement Unit headed by Engr. Joseph Romance.
Next was the Planning and Design Section supervised by Assistant District Engineer Charlito S. Carlobos as in charge of office, then the Quality Assurance Section headed by Engr. Eduardo M. Lagrimas, followed by the Information and Communication Technology headed by Mr. Edmund P. Somoray and lastly, the Public Information Office led by Mr. Rey M. Orsua.
On the second day, the team audited the Administrative Section headed by Ms. Elvira F. Dones, followed by the Finance Section under Ms. Michelle G. Suan, next is the Construction Section headed by Engr. Nilo B. Montubig, and lastly, the Maintenance Section under Engr. Francisci Y. Taňala.
In the process, the IAS team emphasized that the primary objective of the activity was to determine the level of compliance of the District Office pursuant to QMS processes and procedures pursuant to Department Order No. 22.
Ms. Bermudes, Audit Team Leader, reviewed all the documents presented by every section. She said, “All sections are compliant to the QMS procedures and processes but there are minor lapses like the lacking of minutes of meetings and postings of functional and organizational charts. You must also have separated file folder for the ISO-related documents.” she added further.
Overall, the two-day activity ended up smoothly.
At the exit conference, the team reminded the DEO management to consistently adhere to the QMS processes and procedures outlined in various department order such as D.O. Nos. 22, 52, 32 and 82.
District Engineer Ferdinand Briones expressed his gratitude to the three IAS personnel, saying their valuable inputs in the different aspects of QMS will certainly improve quality of service of NSSDEO.