The
DPWH since 1997 had move to transform some
system in the organization.
This transformation happened thru the RIMSS
Project that develop new systen in several
BIIPs in the Department.
One is the Contract Preparation System.
As part of the drive to improve the Contract
Preparation, a system had been developed and was
introduced to the Regional and District Offices all
over the Philippines way back in the second quarter of
2000.
The
Contract Preparation System developed by the RIMSS
Project was funded under the World Bank under the
Highway Management Program
(HMP). Its
purpose is to standardize the format and contents of
DPWH contract documents and automate the preparation.
The system includes the documents for civil
work contract, notice for bidding, forms of bid, site
inspection certificate, notice to award and notice to
proceed. All
the required documents are already stored in the
system. It
is duly automated.
A series of workshops and training had been
conducted nationwide.
And the good news brought about by the new
system are the following success stories from the
actual users of the Contract Preparation System and
here’s what they say.
Mr.
Isidro Encarnacion, Engineer III, from the
Construction Division
of DPWH Region IV-A had been preparing contract
documents, and he says that during the previous years,
it usually took days to complete a whole set of
contract documents, but now, he said, “The Contract
Preparation system is very convenient to use, it saves
time, effort and energy in the preparation of a
contract document.”
It only took him about an hour or so to
ocomplete a set of contract document ready for
signature and processing.
With the new system, he concluded that
technical people like him can lessen their dependency
to clerks with regards to clerical jobs for one can do
the typing and data encoding easily in the computer.
Another user from the Maintenance Division,
Mrs. Marissa Aguzar, Engr. III, said that it required
shorter time in preparing a set of contract document.
Filling and retrieving files for amendments are
very easy, because the system is already formatted for
the conventient of the user.
She also mentions that there is uniformity in
contract document.
Engr.
Julie Vergara from Batangas 1st Engineering
district headed by D.E. Rosauro Adapon, another user
of the system, said that the following observation and
benefits that their offfice derived from the used of
the contract Preparation Syste as: CPS is more
conventient, more contract documents are generated at
time according to needs, and the Contract preparations
are more accurate in the sense that it is already
standardized and amendments are easily done if
necessary.
Engr.
Helen Asinas, Engr. from Quezon 1st
District Engineering Office, indicates that
they too are users of the CPS.
According to her, using the CPS is very time
saving and they could have the
document at hand after an hour or so.
As for the data encoder , Ms. Marilou Moreno,
Architect I, she find it very interesting and easy to
use. She
said that typographical errors can be easily corrected
and no need to retype the whole document once
something is ommitted or
something is to be deleted.
It’s faster, easy and time saving.
Not to mention that project are implemented
without delay due to contract document preparation and
processing.
Well
everybody surmises that Contract Preparation System is
indeed very useful and contribute a lot in
facilitating the preparation of contract document to
the organization.
Someday this sytem will uplift Departments
standing in court if ever, due to the intact records
in the computer.
Isn’t it amazing using the Art of Modern Technology?
Going IT help us to be more fast track
projects.
